Accessibility Statement

This accessibility statement applies to the Botley Parish Council website at botley-pc.gov.uk.

This website is run by Botley Parish Council. We want as many people as possible to be able to use it. For example, that means you should be able to:

  • change colours, contrast levels and fonts using your browser or device settings
  • zoom in up to 400% without the text spilling off the screen
  • navigate the whole website using just a keyboard
  • navigate most of the website using speech recognition software
  • listen to most of the website using a screen reader (including the most recent versions of JAWS, NVDA and VoiceOver)

We have also made the website text as simple as possible to understand.

AbilityNet has advice on making your device easier to use if you have a disability.

How accessible this website is

The web pages on this website meet the Web Content Accessibility Guidelines version 2.2 AA standard. Some of our documents and some content from other providers are not fully accessible:

  • some older PDF documents, mainly audit papers, registers of interests, older minutes and agendas, and early issues of Botley News, are not tagged or are scanned images, so they do not work well with screen readers
  • the book “Botley – a village with a story to tell” is a designed PDF without readable text
  • maps, calendars, the tide and weather panel and the Facebook feed come from other providers and are not fully accessible
  • the page-turning flipbook viewer is not fully accessible, although each flipbook has a direct link to the PDF beside it

What to do if you cannot access parts of this website

If you need information on this website in a different format, contact the Parish Clerk. We can provide it in a format that works for you, for example a typed copy, large print or by reading it to you.

The office is open Monday to Thursday 9.30am to 4.30pm and Friday 9.30am to 12.30pm. We will consider your request and get back to you within 5 working days.

Reporting accessibility problems with this website

We are always looking to improve the accessibility of this website. If you find any problems not listed on this page or think we are not meeting accessibility requirements, contact the Parish Clerk using the details above.

Enforcement procedure

The Equality and Human Rights Commission (EHRC) is responsible for enforcing the Public Sector Bodies (Websites and Mobile Applications) (No. 2) Accessibility Regulations 2018 (the “accessibility regulations”). If you are not happy with how we respond to your complaint, contact the Equality Advisory and Support Service (EASS).

Technical information about this website’s accessibility

Botley Parish Council is committed to making its website accessible, in accordance with the Public Sector Bodies (Websites and Mobile Applications) (No. 2) Accessibility Regulations 2018.

Compliance status

This website is partially compliant with the Web Content Accessibility Guidelines version 2.2 AA standard, due to the non-compliances listed below. The web pages themselves meet the standard; the non-compliances are in documents and third-party content.

Non-accessible content

The content listed below is non-accessible for the following reasons.

Non-compliance with the accessibility regulations

The following documents are scanned images or PDFs without the tags that screen readers rely on. This fails WCAG 2.2 success criteria 1.1.1 (non-text content), 1.3.1 (info and relationships) and 1.3.2 (meaningful sequence). The information in each of them is available from the Parish Clerk in a format that works for you, for example a typed copy, large print or by reading it to you.

Registers of members’ interests

  • Declarations of interests for Councillors T Gurd, D Simcock, H King and M Lamey (scanned)
  • Declarations of interests for Councillors D Kinloch, J Stone, R Kyrle and S Grinham (not tagged)

Audit and annual return papers

  • Annual Internal Audit Report 2025–26 and Conclusion of External Audit 2025–26 (scanned)
  • Annual Internal Audit Report 2024–25 and External Auditor Certificate 2024–25 (scanned); Interim Internal Audit Observations 2024–25 (not tagged)
  • 2023–24 AGAR Section 1 and Section 2 (unaudited), Internal Audit Observations (not tagged); Annual Internal Audit Report (scanned)
  • 2022–23 Internal Audit Report (not tagged); Annual Internal Audit Report (scanned)
  • 2021–22 Annual Return Sections 1 and 2 (audited), External Audit Certificate, Annual Internal Audit Report and Internal Audit Report (not tagged)
  • 2020–21 Annual Return Sections 1 and 2 (audited), External Audit Certificate, Annual Internal Audit Report, Internal Audit Report and Internal Audit Summary Report (not tagged); Statement of Variances (scanned)
  • 2019–20 Annual Return Sections 1 and 2, External Audit Certificate, Internal Audit Report, Internal Audit Summary and Covid-19 Addendum (not tagged); Annual Internal Audit Report (scanned)
  • 2018–19 Notice of Conclusion of Audit, Annual Internal Audit Report, Internal Audit Report and Internal Audit Recommendations (not tagged); AGAR Sections 1 and 2 (audited) (scanned)

Minutes and agendas

  • Full Council minutes 9 September 2025 (draft, with ledger) and 9 February 2026
  • Planning and Highways minutes 28 September 2021, 12 October 2021, 14 December 2021, 25 January 2022, 22 March 2022, 23 January 2024, 13 February 2024, 23 April 2024 and 23 July 2024; agenda 8 February 2022
  • Parish Council agenda 8 February 2022
  • Recreation minutes 26 October 2021, 23 January 2024, 28 May 2024 and 23 July 2024
  • Policy and Resources minutes 28 September 2021 and 25 January 2022; agendas 23 March 2021 and 19 March 2024

Newsletters and publications

  • Botley News March 2019, July 2019, Winter 2019 and April 2020
  • “Botley – a village with a story to tell” by James Franklin (a designed PDF without readable text)

Other documents

  • Training Statement 2024
  • Memorial Bench Application Form
  • Terms and Conditions – Football Pitch Hire 2024
  • Summary of June 2025 Council (Word document, which may not open correctly in all programs)

One photograph on the Botley Neighbourcare page (the community minibus) is in a format that most browsers cannot display. It has a text description in the meantime.

Disproportionate burden

We are not currently claiming that any accessibility problems would be a disproportionate burden to fix.

Content that is not within the scope of the accessibility regulations

Third-party content

Some content on this website comes from other providers and is not under our control:

  • Google Maps on the hall, recreation ground and public toilets pages and in the directions panel at the foot of every page, and the Google Calendar booking calendars on the hall pages; the address and opening details are given as text on each page
  • the tide times and weather panel from WillyWeather on the Botley Parish Quay page
  • the Facebook feed on the home page; the same news is posted on our Facebook page
  • the cookie settings banner, whose preferences panel comes from CookieYes
  • the Pudbrook Meadow habitat survey report, which was produced by a third party
  • forms and information hosted on Microsoft Forms and Microsoft Sway, which are linked from some posts

PDFs and other documents

The accessibility regulations do not require us to fix PDFs or other documents published before 23 September 2018 if they are not essential to providing our services. Any new PDFs or Word documents we publish will meet accessibility standards.

What we are doing to improve accessibility

In October 2026 we made a number of changes to the website so that it meets WCAG 2.2 AA, including clearer colours, visible keyboard focus, menus and accordions that work with a keyboard and screen readers, image descriptions, clearer link text and accessible forms. We are replacing the documents listed above with accessible versions where we can, and we publish new documents in an accessible format.

Preparation of this accessibility statement

This statement was prepared on 25 October 2026. It was last reviewed on 25 October 2026.

This website was last tested on 24 and 25 October 2026 against the WCAG 2.2 AA standard. The test was carried out by Smart Marketing Management Ltd.

We tested every page on the website, 168 in total, using automated testing (axe), manual checks of keyboard use, focus, colour contrast, zoom and reflow, text spacing, link text, headings, forms and error messages, and a screen reader check with NVDA. We checked every PDF and Word document linked from the website.